216 lines
10 KiB
Markdown
216 lines
10 KiB
Markdown
# Weeks 4–6: Word Processing (Microsoft Word)
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**Hours:** 6 (3 lectures)
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---
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## Learning Objectives
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- Create, save, and open Word documents
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- Format text (fonts, sizes, styles, colors, alignment)
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- Use paragraph formatting (spacing, indentation, lists)
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- Insert and format images, tables, and other objects
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- Use headers/footers, page numbers, and page layout settings
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- Use spelling/grammar check, Find & Replace
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- Print and export documents (PDF)
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---
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## Lecture 4: Creating a Document
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### Key Concepts
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**The Word Interface**
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- **Ribbon:** Tabbed toolbar at the top (Home, Insert, Design, Layout, etc.)
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- **Quick Access Toolbar:** Customizable shortcuts (Save, Undo, Redo)
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- **Ruler:** Shows margins and tab stops
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- **Status Bar:** Word count, page number, zoom
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- **Views:** Print Layout (default), Read Mode, Web Layout
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> 💡 **Teaching idea:** Do a "ribbon tour" — click through each tab and briefly show what lives there. Students follow along. This builds familiarity without memorizing.
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**Creating & Saving**
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- New blank document vs templates
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- **Save** (Ctrl+S) vs **Save As** (new name/location/format)
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- File formats: .docx (default), .pdf, .txt, .rtf
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- AutoSave with OneDrive — explain what it is and when it helps
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- File naming conventions: descriptive, no special characters, include date if versioning
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**Entering & Selecting Text**
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- Typing, Enter for new paragraph (not new line — Shift+Enter for line break)
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- Selection techniques:
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- Click and drag
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- Double-click = select word
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- Triple-click = select paragraph
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- Ctrl+A = select all
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- Cut (Ctrl+X), Copy (Ctrl+C), Paste (Ctrl+V)
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- Undo (Ctrl+Z) and Redo (Ctrl+Y) — "your best friends"
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> 💡 **Common student mistake:** Pressing Enter multiple times to create space instead of using paragraph spacing. Address this early.
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### Diagram Ideas
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1. **Word Interface Labeled Screenshot** — Annotated screenshot with callouts for Ribbon, Quick Access Toolbar, Ruler, Status Bar, Document Area.
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2. **Save vs Save As Flowchart** — "First time saving?" → Save As. "Already saved and just updating?" → Save.
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### Slide Concepts
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| Slide | Content |
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|-------|---------|
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| 1 | Title: "Getting Started with Word" |
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| 2 | The Word Interface — labeled screenshot |
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| 3 | Creating & Saving — Save vs Save As, file formats |
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| 4 | Typing Tips — Enter vs Shift+Enter, selection shortcuts |
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| 5 | Essential Shortcuts — table of Ctrl+S, C, V, X, Z, Y |
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| 6 | Live Demo: Create a document from scratch |
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---
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## Lecture 5: Formatting a Document
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### Key Concepts
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**Character Formatting (Home Tab → Font Group)**
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- Font family: serif (Times New Roman) vs sans-serif (Calibri, Arial)
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- Font size: measured in points (12pt standard for body text)
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- Bold (Ctrl+B), Italic (Ctrl+I), Underline (Ctrl+U)
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- Font color, highlight, text effects
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- Strikethrough, superscript, subscript
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- **Format Painter** (paintbrush icon) — copy formatting from one selection to another
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> 💡 **Design tip:** Limit to 2 fonts per document (one for headings, one for body). This is a real-world design principle worth teaching early.
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**Paragraph Formatting (Home Tab → Paragraph Group)**
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- Alignment: Left, Center, Right, Justify
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- Line spacing: Single, 1.5, Double (and custom)
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- Paragraph spacing: Space Before / Space After (use this instead of extra Enter keys!)
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- Indentation: First line indent, hanging indent
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- Bullets and numbering — and how to customize them
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- Borders and shading
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**Styles**
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- Pre-built formatting combinations (Heading 1, Heading 2, Normal, etc.)
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- Why styles matter: consistency, easy changes, accessibility, and they power the Table of Contents
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- Modify existing styles or create custom ones
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> 💡 **Teaching idea:** Give students an ugly, inconsistently formatted document. Have them fix it using ONLY styles (no manual formatting). Teaches the "right way" from the start.
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**Page Layout (Layout Tab)**
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- Margins (Normal, Narrow, Wide, Custom)
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- Orientation: Portrait vs Landscape
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- Paper size (Letter = 8.5" × 11")
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- Columns (for newsletters, brochures)
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- Page breaks vs section breaks
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### Diagram Ideas
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1. **Serif vs Sans-Serif** — Side-by-side examples with the serifs highlighted/circled.
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2. **Paragraph Spacing Visual** — Show the difference between "extra Enter keys" vs proper paragraph spacing.
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3. **Styles Cascade** — Heading 1 → Heading 2 → Heading 3 → Normal body text, showing the visual hierarchy.
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4. **Margin Diagram** — Page outline showing top, bottom, left, right margins with measurements.
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### Slide Concepts
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| Slide | Content |
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|-------|---------|
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| 1 | Title: "Making It Look Good" |
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| 2 | Font Basics — serif vs sans-serif, sizes, "2-font rule" |
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| 3 | Bold, Italic, Underline — when to use each |
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| 4 | Format Painter — demo |
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| 5 | Paragraph Formatting — alignment, spacing, indentation |
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| 6 | "Stop Pressing Enter!" — before/after of paragraph spacing |
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| 7 | Styles — why they exist, how to use them |
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| 8 | Page Layout — margins, orientation, columns |
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| 9 | Activity: Fix the Ugly Document |
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---
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## Lecture 6: Finalizing a Document
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### Key Concepts
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**Inserting Objects**
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- **Images:** Insert → Pictures (from file, online, stock). Resize, crop, text wrapping (inline, square, tight, behind text).
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- **Tables:** Insert → Table. Add/delete rows and columns. Merge cells. Table styles.
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- **Shapes & Text Boxes:** For callouts, diagrams, pull quotes.
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- **Headers & Footers:** Consistent info on every page (name, date, page number).
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- **Page Numbers:** Insert → Page Number (top, bottom, current position).
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- **Hyperlinks:** Link to websites, other documents, or places in the same document.
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**Proofing & Review**
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- **Spelling & Grammar Check:** Review tab or red/blue squiggly lines. Right-click for suggestions.
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- **Find & Replace (Ctrl+H):** Powerful — can replace text, formatting, special characters.
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- **Word Count:** Status bar or Review → Word Count.
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- **Thesaurus:** Right-click a word → Synonyms.
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- **Comments:** Review → New Comment. For collaboration/feedback.
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- **Track Changes:** Shows edits made by collaborators. Accept/Reject changes.
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**Printing & Exporting**
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- Print Preview (Ctrl+P) — always preview before printing!
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- Print settings: pages, copies, double-sided, collate
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- Export to PDF: File → Save As → PDF, or File → Export
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- Why PDF? Looks the same everywhere, can't be easily edited, professional standard.
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> 💡 **Teaching idea:** Have students peer-review each other's documents using Track Changes and Comments. Teaches the tool AND the skill of giving constructive feedback.
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### Diagram Ideas
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1. **Text Wrapping Options** — Same image shown with different wrapping styles (inline, square, tight, behind text) to show the visual difference.
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2. **Track Changes Example** — Before/after showing insertions (underlined color), deletions (strikethrough), and comments.
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3. **Print Preview Checklist** — Visual checklist: margins correct? Page breaks in right places? Headers/footers showing? Images not cut off?
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### Slide Concepts
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| Slide | Content |
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|-------|---------|
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| 1 | Title: "Finishing Touches" |
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| 2 | Inserting Images — resize, crop, text wrapping |
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| 3 | Tables — creating, formatting, when to use them |
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| 4 | Headers, Footers, Page Numbers |
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| 5 | Spelling & Grammar — demo of proofing tools |
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| 6 | Find & Replace — live demo with a real example |
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| 7 | Track Changes & Comments — collaboration demo |
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| 8 | Exporting to PDF — why and how |
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| 9 | Print Preview Checklist |
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---
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## Vocabulary
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| Term | Definition |
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|------|-----------|
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| **Ribbon** | The tabbed toolbar at the top of the Word window containing commands organized by function |
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| **Quick Access Toolbar** | Small customizable toolbar above the Ribbon for frequently used commands |
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| **Font** | A set of characters with a consistent design (e.g., Calibri, Times New Roman) |
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| **Serif** | Small decorative strokes at the ends of letter strokes (e.g., Times New Roman) |
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| **Sans-serif** | Fonts without serifs; clean, modern look (e.g., Arial, Calibri) |
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| **Point (pt)** | Unit of font size measurement; 72 points = 1 inch |
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| **Format Painter** | Tool that copies formatting from one selection and applies it to another |
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| **Style** | A named set of formatting attributes that can be applied to text for consistency |
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| **Line Spacing** | The vertical distance between lines of text within a paragraph |
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| **Paragraph Spacing** | Space added before or after a paragraph (measured in points) |
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| **Indentation** | The distance text is offset from the margin (first line, hanging, left, right) |
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| **Margin** | The blank space between the edge of the page and the document content |
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| **Orientation** | Page direction: Portrait (tall) or Landscape (wide) |
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| **Text Wrapping** | How text flows around an inserted image or object |
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| **Header / Footer** | Content that appears at the top/bottom of every page |
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| **Find & Replace** | Tool to search for text (or formatting) and replace it throughout a document |
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| **Track Changes** | Feature that marks all edits so they can be reviewed, accepted, or rejected |
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| **PDF** | Portable Document Format; preserves exact layout across all devices and platforms |
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| **Template** | A pre-designed document with placeholder content and formatting |
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| **AutoSave** | Automatic saving feature when working with OneDrive/SharePoint |
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---
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## Activities & Assignments
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### In-Class
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1. **Ribbon Scavenger Hunt:** List of 15 features (e.g., "Where do you insert a table?" "Where is double spacing?"). Students race to find each one.
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2. **Fix the Ugly Document:** Provide a poorly formatted document. Students apply styles, fix spacing, add headers/footers, and export to PDF.
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3. **Peer Review with Track Changes:** Students swap documents and use Track Changes + Comments to review each other's work.
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### Homework / Projects
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1. **Professional Letter:** Write a formal business letter using proper formatting: block style, appropriate font, date, addresses, salutation, body, closing. Export as PDF.
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2. **Newsletter or Flyer:** Create a one-page document using columns, images, text wrapping, a table, and at least 3 different styles. Must include a header with a title and page border or shading.
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3. **Resume Draft:** Create a basic resume using tables or tabs for alignment, consistent styles, and appropriate formatting. This is a real-world artifact they can keep.
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---
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## Discussion Questions
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1. Why does Microsoft default to Calibri (a sans-serif font) instead of Times New Roman?
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2. When would you use Track Changes vs just editing directly?
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3. Why should you export important documents as PDF instead of sending the .docx?
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4. What's the difference between pressing Enter and using paragraph spacing? Why does it matter?
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