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Week 2 Practice Quiz: Word Processing & Spreadsheets
Q1: Save vs Save As
What is the difference between "Save" and "Save As"?
A. "Save" creates a backup; "Save As" deletes the original B. "Save" updates the current file; "Save As" lets you create a new copy with a different name or location C. They do the same thing — the names are interchangeable D. "Save As" only works for PDF files
Answer: B Explanation: "Save" overwrites the current file with your changes. "Save As" lets you specify a new filename, location, or format — keeping the original intact. This is useful when you want to create a new version without losing the old one.
Q2: Formatting Basics
Which keyboard shortcut applies bold formatting to selected text in most word processors?
A. Ctrl + I B. Ctrl + B C. Ctrl + U D. Ctrl + S
Answer: B Explanation: Ctrl + B toggles bold formatting. Ctrl + I is italic, Ctrl + U is underline, and Ctrl + S saves the document. These shortcuts work in Word, Google Docs, and most other text editors.
Q3: Cell References
In a spreadsheet, what does the cell reference "B3" mean?
A. The third row of page B B. The cell at column B, row 3 C. A formula that multiplies B times 3 D. The second sheet, third column
Answer: B Explanation: Spreadsheet cell references use the column letter followed by the row number. B3 means column B, row 3. This addressing system lets you refer to specific cells in formulas.
Q4: SUM Function
What does the formula =SUM(A1:A5) do?
A. Counts how many cells in A1 through A5 contain numbers B. Finds the largest value in cells A1 through A5 C. Adds up all the values in cells A1 through A5 D. Calculates the average of cells A1 through A5
Answer: C Explanation: SUM adds all values in the specified range. A1:A5 means "from cell A1 to cell A5." If those cells contained 10, 20, 30, 40, and 50, the formula would return 150.
Q5: Paragraph vs Character Formatting
What is the difference between character formatting and paragraph formatting?
A. Character formatting affects selected text (bold, font size); paragraph formatting affects entire paragraphs (spacing, alignment, indents) B. Character formatting is permanent; paragraph formatting is temporary C. They are the same thing with different names D. Paragraph formatting only works in spreadsheets
Answer: A Explanation: Character formatting (bold, italic, font size, color) applies to individual characters or words. Paragraph formatting (alignment, line spacing, indentation, bullets) affects the entire paragraph. Understanding this distinction helps you format documents efficiently.
Q6: Chart Types
Which chart type is BEST for showing how a budget is divided among categories (rent, food, transportation, etc.)?
A. Line chart B. Scatter plot C. Pie chart D. Bar chart
Answer: C Explanation: Pie charts are ideal for showing parts of a whole — like how a total budget is split among categories. Each slice represents a category's proportion. Line charts show trends over time, and scatter plots show relationships between two variables.
Q7: Spell Check Limitations
Why shouldn't you rely solely on spell check to proofread a document?
A. Spell check doesn't work on documents longer than 5 pages B. Spell check can miss correctly spelled words used in the wrong context (like "their" vs "there") C. Spell check automatically changes all your words without asking D. Spell check only works in English
Answer: B Explanation: Spell check catches misspelled words but can't reliably catch words that are spelled correctly but used incorrectly — like "form" instead of "from" or "their" instead of "there." Always proofread your work manually too.
Q8: Relative Cell References
If you type the formula =A1+B1 in cell C1, then copy that formula down to cell C2, what formula will appear in C2?
A. =A1+B1 (it stays the same) B. =A2+B2 C. =A1+B2 D. =C1+C2
Answer: B Explanation: By default, cell references in spreadsheets are relative — they adjust when you copy a formula to a new location. Moving down one row shifts all row references by one, so A1 becomes A2 and B1 becomes B2.
Q9: File Formats
Marcus wants to share a document with someone who may not have Microsoft Word. Which format should he use to ensure the recipient can open it?
A. .docx B. .xlsx C. .pptx D. .pdf
Answer: D Explanation: PDF (Portable Document Format) can be opened on virtually any device without needing specific software like Word. It also preserves formatting exactly as intended. While .docx is Word-specific, PDF readers are free and built into most operating systems and browsers.
Q10: Spreadsheet vs Word Processor
Which task is BEST suited for a spreadsheet rather than a word processor?
A. Writing a cover letter B. Tracking monthly expenses and calculating totals C. Creating a research essay with footnotes D. Writing a thank-you note
Answer: B Explanation: Spreadsheets are designed for organizing numerical data in rows and columns, performing calculations, and creating charts. Tracking expenses with running totals is a classic spreadsheet task. Documents with mostly text (letters, essays) are better suited for word processors.